One project; 13 countries; 40 people. On behalf of the European Commission, the Working Life Forum is chairing Gender-CoP, which is coordinated by project manager Bengt Nilsson. His tool: Projectplace.
The European Community of Practice on Gender Mainstreaming (Gender-CoP) is known as a "learning network". The goal is to standardise the promotion of gender equality within the European Social Fund (ESF). Sweden, chairing Gender-CoP, is responsible for coordinating some 40 people in 13 countries. Its members are mainly from the ministries of each member country that are responsible for determining the use of ESF resources.
"With so many countries involved, it's difficult to organise meetings in person," claims Bengt Nilsson, Project Manager for Gender-CoP at Working Life Forum.
Better than proprietary systems
According to Nilsson: "Projectplace provides a good foundation. The main feature we were looking for was to have everything in one place. For users, this is an advantage. We never send attachments with communication; we always link to Projectplace."
Clear overview for the project manager
With Sweden chairing Gender-CoP, Nilsson views Projectplace, the online, project-collaboration tool, from a project-management perspective. He stresses the importance of being able to track all information that is sent out.
"We can, for example, see who has read which document. We can see if people really know what's going on. It's not about being a watchdog, but rather, about keeping better track of how materials are used and what is being disseminated," says Nilsson. "This is something you cannot know if you send out information by e-mail."