“Now I upload one copy of the document to Projectplace and use a specific system tool to let everyone involved know that the document concerned is available for viewing. It does not matter who opens it first, because whoever is working on it can lock it to prevent others from making any changes. Once the document is unlocked, someone else can start working on it immediately.”
Every time changes are made, a new version is generated automatically.
“This prevents people from working on the wrong document, because Projectplace allows them to check that they have the latest version,” Galjaard continues.
Galjaard does not worry about the security of the data held on Projectplace. All data uploaded by customers to Projectplace are routed via a secure link and backed up to disk at three different data centres. If one server were to crash and all its data lost, that data would still be accessible on the two remaining servers.
“We have great faith in Projectplace and know that they provide a secure environment for our project information,” adds Galjaard.
Free trial period
New users can try the Projectplace web service using a free trial version. This was not necessary for Galjaard and his project team because Volker Wessels already held a corporate licence. In fact, Projectplace had already been used successfully on a number of projects in the company.
“From our point of view, Projectplace has more than demonstrated its cost in practical terms,” says Galjaard.
“The service has prevented a great deal of miscommunication.”
Galjaard did not need to use the free training and support offered by Projectplace.
“The Projectplace web service speaks for itself and is very user friendly.”
Galjaard is highly appreciative of one unexpected benefit of Projectplace:
“it makes life so much tidier. Previously, I always had a cabinet packed with paper files, but that’s a thing of the past now. With a project the size of the A4/A9 project, I’d normally have expected four or five shelves of paper.”
In addition to this when Galjaard works on large documents at home, all he needs to do is upload them to Projectplace and retrieve them in his office. ‘The same process works equally well when he needs to make a presentation in another location.
“USB sticks have been known to fail, and Projectplace gives you a reliable backup.”